How to Prepare Your IT for Natural Disasters

In southern Florida, hurricanes are a seasonal threat. You don’t have to be on the coast to experience high winds, power outages, and flooding.


This is why it is important that your business has a disaster recovery plan that details procedures for how you are going to protect your data. This makes sure the impact on your business is minimized and your business is up and running exactly where you left off. First, you need to do some homework and answer these questions:


What are your mission-critical assets?

Not everything is mission-critical, so make sure the list includes only what your business needs to survive. Create a list of key items and their location including servers, computer workstations, laptops, and mobile devices. List important passwords and key vendor information and make sure your key employees have access to them.


What is your recovery window?

If your building was completely destroyed, how long would it take your business to recover? The sooner you want to be back up and running, the more expensive recovery will be. For example, let’s say your building loses its roof and all your computer equipment is destroyed. If you want to be able to be fully online and working at a different site the next day, it will cost a lot of money to prepare for that. However, if your business can survive for 7-10 days with no computer access it will be much cheaper.


What offsite storage do you currently use?

When was the last backup done? Where are all backups kept? This is where cloud computing can really help as the physical backups of servers and workstations can be stored far away from danger or even redundantly in multiple areas.


Draft a complete IT recovery plan



  1. Map out your recovery solutions – For every mission-critical asset you listed in the first step, you should have a recovery solution. It should be prioritized and clear how and when the asset should be back online.
  2. Develop a communication plan – Create a hierarchy of who is to implement the disaster recovery plan when the time comes. Always assume one or more people won’t be available in the event of a disaster.
  3. Make sure everyone is aware of the plan – Also, make sure everyone has contact information and an alternative way to contact team members such as e-mail. Have a role for everyone and a contingency plan in case someone is unavailable. Give a printed copy of the plan to everyone in the company.


Natural disasters are unavoidable, but the damage they create can be alleviated somewhat with a comprehensive disaster recovery plan. If your company needs assistance developing a disaster recovery plan, call Tier 1 Techs today for a free consultation. We can help you organize your backups, give you offsite storage, and help you draw up a plan that will mitigate the worst any hurricane has to offer.